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Intranet > Policies & Procedures > Policies > 6. School Infrastructure (includes OHS) > ICT > Student Bring Your Own Device Policy

     

    Intranet

    Quality Controlled

    Document No. & Title

    710 Student Bring Your Own Device Policy
    Version 2.0 Author ICT Committee Owner Deputy Principal
    Approval Date 28/11/13 Last Review 09/2017 Next Review 09/2018
    VRQA Minimum Standard/s School Infrastructure (ICT)

     

    Table of Contents

    Purpose

    This document defines the policy for students of Bayside Christian College for the appropriate and acceptable use of computing devices bought into the College by the students for schoolwork under the Bring your own Device (BYOD) program.

    Scope

    This policy applies to all students of Bayside Christian College in Years 10-12 participating in the BYOD program and use of the College network and associated systems constitutes consent to the policies set out in this document. It is an expectation that all students are familiar with the College eSmart values and uphold these values.

    Policy Statement

    Since 2013, Bayside Christian College has operated an optional Bring Your Own Device (BYOD) program for Years 10-12 students. The program allows students to bring their own personal computing device to school to assist their learning. 

    Beginning in Term 1 2019, the BYOD Program become mandatory for all Years 10 and 11 students - both for the VCE and VCAL programs. All Year 10-11 students enrolled at the College in 2019 will need to bring a personal computing device to school every day. From Term 1 2020, The BYOD Program will also become mandatory for all Year 12 students as well.

    Educational Premise

    Access to technology and the myriad of educational resources on the Internet can provide a valuable interactive learning experience that complements and enhances the educational process. Our students should be able to participate safely in the global information environment and learn to use Internet technologies responsibly. These skills will have direct application in the home and the future workplace.

    Bayside Christian College encourages student use of the rich information resources available on the Internet while using good judgement and knowledge to analyse, evaluate, and use those resources appropriately. These skills will be fundamental in the world our students will enter into upon leaving school.

    Device Requirements

    All devices used by students in the BYOD Program must meet the maximum age and minimum specification requirements to be used at the College. Additionally, all devices MUST be capable of connecting to a 5GHz 802.11ac wireless network in order to connect to the College WiFi network. Any devices not meeting all of these conditions cannot be used in the College BYOD Program. 

    Apple Devices

    • iPad/iPad Mini/iPad Pro - must be capable of running iOS 11 or higher and be no more than 3 years old when the student graduates from Year 12
    • Mac laptop - must be capable of running OSX 10.12 “Sierra” or higher and device must be no more than 4 years old when the student graduates from Year 12

    Chromebooks

    If a Chromebook is used for BYOD, it must be no more than 3 years old when the student graduates from Year 12. Students who use a Chromebook for BYOD will be able to connect to the College BYOD WiFi and use their existing College Google Apps account to login to the Chromebook. Students will use Google Cloud Print for printing, if needed, and will need to add the student Cloud Printers to their Chromebook after connecting to the BYOD network. 

    Windows or Linux Laptop/Tablet

    Any Windows or Linux devices must meet the following minimum standards:

    • Age - must be no more than 4 years old when the student graduates from Year 12.
    • Windows OS - Windows 8/8.1 or Windows 10 only
    • Linux OS - Any Linux operating system (distro) released within the past 3 years may be used.
    • RAM - Minimum 4GB RAM
    • Screen - Minimum 11" screen size
    • Battery Life - 8+ hours battery life recommended as a minimum.

    Other Devices

    Students who choose to bring devices other than those listed above, will need to obtain approval on a case-by-case basis in order to use these devices at the College. Without approval from the ICT Department, they cannot be used on the network or used with 3G/4G services (see the section on “Restricted Devices” below).

    NOTE: Please note that all Smartphones, iPods, Nintendo Gameboys; or, laptops or tablets running Windows XP, Vista, or Windows RT cannot be used at the school. Please do not purchase these devices with the intention of using them in the BYOD program.

    BYOD Program

    Every student who brings their own device to Bayside Christian College must understand that he/she is accountable for following the policies set forth in this document. Students who do not use their devices in accordance with this policy will result in disciplinary actions and the consequences may include revocation of their network privileges depending on the nature and severity of the policy breach. Any consequent inability to complete their required school work as a result will be entirely the student's responsibility.

    General

    • Participation in the BYOD program at the College indicates a commitment to abide by the College “Computer and Internet Acceptable Use Policy”. Any students who have their devices connected to the network will agree to abide by any and all policies and rules governing the use of the network.
    • Families will be advised via the booklist if they can purchase a digital only version of the textbook if participating in the BYOD program to save money on the cost of textbooks.

    Scope

    • Students in Year 10-12 are permitted to bring a laptop or tablet device to school for the sole purpose of assisting them with the learning process and to help them complete schoolwork.
    • Prep to Year 9 students who have a demonstrated need to participate in the BYOD program will also be given due consideration on a case-by-case basis.

    Web Filtering and Monitoring

    • The BYOD WiFi network will be filtered and monitored in the same manner as all student access to the College Internet service. This filtering only applies when student devices are connected to the BYOD WiFi network on the campus. 
    • Student BYOD devices are not tracked, monitored, or filtered when not on the BYOD WiFi network. The College will gladly assist parents with providing resources and inforation on managing their children's devices at home to ensure a safe online environment. Many of these resources can be found in the Cybersafety section of the College ICT Portal. However, the supervision of the online activities for Year 10-12 students at home or off campus is solely the responsibility of parents.
    • Any students attempting to bypass the web filter on the College network using a VPN, proxy, or other methods will result in disciplinary actions including, but not limited to, the removal of the offending device from the network. 

    Responsibility

    • Students must follow teacher direction as to whether it is appropriate to use the device in class or not, and must recognize that teachers may not want the devices used in certain classes or studies and comply with any instructions to this effect.
    • It is the responsibility of the student to charge their device in compliance with the requirements of the College. 
    • It is the responsibility of the student to keep their own device in good working order.
    • Students are responsible for the safe transport and use of their own device, and must provide suitable protective covers and/or carry bags for their devices such as a folio-type or shockproof cover for an iPad or iPad Mini; or, a laptop bag or backpack with protective liner for a laptop or Chromebook.
    • Students are responsible for the safe storage of their own device and must provide a good quality padlock for their lockers.
    • Students must insure that their devices are insured for use outside of the home as the College takes no responsibility for any damage incurred to the devices.
    • If a student’s privileges to the BYOD program have been revoked, they are responsible for getting their course work completed as if they had their device available. 

    NOTE:  Any attempt to circumvent the College network policies as outlined in this policy or the Computer and Internet Acceptable Use Policy, or put at risk the security of the College network or other computers on any network will be considered a breach of the BYOD Policy. 

    Charging of Devices

    Students are allowed to charge their devices at the College in accordance with the following rules:

    1. All chargers used by students must be inspected, tested, and tagged by the ICT Department prior to use at the College. The College provides a free test and tag service for one charger per student, per school year. Any charger found in use by a student in the BYOD program that has not been tested and tagged by the ICT Department will be confiscated. 
    2. Chargers must be used in compliance with OH&S regulation and must not create tripping hazards of any kind with charger cords, or use damaged chargers or cables. 
    3. Students are required to bring devices fully charged. When unforseen circumstances prevent this, students must request permission from their classroom teacher to charge their device at an approved charging station in the Library or ICT Office.

    NOTE: Any student in the BYOD program who repeatedly fails to follow these requirements for charging their device at the College may be banned from using their charger(s) at the College, and will be only allowed to charge their device at home. 

    Restricted Devices

    • Phones or Smart Phones of all types will not be allowed under the BYOD program.
    • iPads or other tablet devices with 3G/4G (cellular) capabilities must have 3G/4G de-activated or the SIM cards removed while at school.
    • 3G/4G devices including phones, USB dongles, or multi-user 3G/4G hubs are not allowed under the BYOD program, and and may not be used to provide internet access to any device through the use of Bluetooth “pairing”, “Personal Hotspots” or any other method in order to circumvent the web filtering on the Bayside network or provide internet access to devices not meeting the requirements for network access.

    Banned Apps

    The College has specifically banned the use of Bitorrent, proxy/VPN apps, or other tunnelling apps on devices while students are at the College on the BYOD WiFi network. Some examples of apps that may not be used while students are connected to the BYOD WiFi network are as listed below.

    • uTorrent
    • Bittorrent
    • TunTap
    • Team Viewer
    • Betternet
    • X-VPN
    • TeamViewer
    • All other VPN, Tor (torrent), or tunelling (proxy or remote access) apps

    Students found using these or similar apps while at the College will receive disciplinary action. These apps are commonly used for illegal downloading, and bypassing of web filtering meant to protect students from inappropriate and/or dangerous materials. We believe it is in the best interest of all students participating in the BYOD Program to ensure these apps are not used at the College.

    Enforcement

    Violation of any clause or clauses in the policy may result in the suspension of network access rights and other disciplinary action as written in the Discipline Code and/or considered appropriate by the College. The use of the College network is a privilege, not a right. Permission to use the College computer network will be withdrawn from any student found to be abusing the privilege, whether or not the student has abused their privilege in a manner specified within this document.

    Disclaimer

    While every effort is made to maintain the reliability of the College network and associated systems, Bayside Christian College makes no guarantees the network will be without fault. The College accepts no responsibility and makes no warranties of any kind, whether expressed or implied, for:

    • Loss or damage or consequential loss or damage, arising from the use of its IT facilities for academic or personal purposes whether from delays, non-deliveries, mis-deliveries, or service interruptions caused by it’s own negligence or student errors or omissions.
    • Loss of data or interference with files or email arising from its efforts to maintain the IT facilities.
    • The accuracy, quality, or trustworthiness of any information obtained via the Internet over the College network.

    Communication of Policy

    This policy will be made avaialable to students and parents applying for the BYOD program, and available on the College Intranet.

    Implementation of Policy

    This policy will be implemented at upon enrolment of each student's participation to the BYOD program.

    Definitions

    Term Definition

    BYOD

    Bring Your Own Device.

    Device

    Mobile technology such as a laptop, tablet, or e-reader (e.g. Kindle, Kobo, Nook).

    Restricted Devices

    All mobile phones, iPods or similar devices, or any devices using 3G internet access are excluded under this policy.

     

     

     

     

     

     

    Related Policies

    Computer and Internet Acceptable Use Policy

    Electronic Communication Policy