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    Quality Controlled

    Document No. & Title

    711 Student iPad Policy
    Version 1.0 Author ICT Committee Owner Deputy Principal
    Approval Date 28/11/13 Last Review 11/16 Next Review 11/2018
    VRQA Minimum Standard/s School Infrastructure: ICT
    Student Welfare


    Table of Contents



    This policy applies to all students of Bayside Christian College who are participating in the student iPad program. The participation in the student iPad program constitutes consent to the policies set out in this document. All students participating in the iPad Program, and their parents, must sign the Student iPad Policy Agreement. It is an expectation that all students are familiar with, and uphold, the College eSmart values.

    Policy Statement

    Bayside Christian College is committed to incorporating ICT into learning in a meaningful, valuable, and cost-effective manner to help ensure the provision of excellent, inclusive education at the College.

    The Australian Curriculum is designed around developing core competencies in literacy, numeracy, ethics, creative and critical thinking, ICT and intercultural understanding. Development of all of these competencies is critical for the success of our students. Technology integration in the classroom is essential to enable students to develop many of these competencies, and to reach their full academic potential. The focus of the Bayside iPad program is to provide tools and resources to empower the 21st Century Learner.

    The College also seeks to provide an environment that promotes responsibility for each students own learning, to ensure students are knowledgeable about the globalisation of education, and to better prepare them for university studies and the workplace. 

    The integration of technology in our educational program does not diminish the role of the teacher, but transforms the teacher from a director of learning into a facilitator of learning, where learning can occur anytime, anywhere. Students are empowered to engage in self-learning, limited only by their curiosity and motivation, expanding upon the width and depth of knowledge acquired in the formal classroom setting. We believe this integration will also further enhance the dynamic interaction among students, educators, parents, the local community and even students and teachers around the globe.

    The policies and procedures set out in this document apply to the use of iPads at Bayside Christian College. Teachers may also set additional policies for the use of iPads in their classroom as required, depending on the nature of the class. 

    Student Responsibility

    All students are expected to read and sign the College’s iPad Agreement contained within this document, which outlines procedures for acceptable iPad usage at school.

    Please read this document carefully and sign the attached agreement indicating your preparedness to abide by the policy document.

    Management and Monitoring

    All iPads will be inventoried and centrally managed by the College ICT Department. The inventory information captured includes all of the identifying information and hardware status as well as configured WiFi networks, and the name and version number of all apps installed on the iPad.

    Teachers may at times use Classroom Management software to control Student iPads to prevent students from using them when they should not be, or to focus students on a particular App or classroom task. This software only functions during Classtimes during the School Week and is disabled outside of these hours. The Classroom Management software used does not allow Teachers or ICT Staff to activate cameras or view information on the screen of the student iPad.

    iPad Case

    All iPads will come installed in a highly protective MilSpec protective case (Griffin Survivor) available in several colour schemes. These cases must remain on the iPad at all times. iPads that are not in a case or in the Griffin Survivor case provided by the College may be confiscated and the student will be unable to use them at the College. This is done to protect the investment parents have made in the iPad as an educational tool. The College expects the iPad to be used by the student from Year 7 to 9.

    iPad Name

    Each student iPad will be named electronically to allow it to be easily identified by our technical staff and enrolled correctly onto the school network. iPads will be named using the following convention:

    “Year7” + “<username>” + “<year>”  (e.g. “Year7-J.Smith-2014”)

    NOTE: This name will be set by the ICT Department and should not to be changed or altered by the student or a parent at any time.

    Personal Apps

    Students may add applications other than those specified by the school where these are appropriate and consistent with the College ethos; and, provided that they leave sufficient space on the iPad for school related work. The College highly recommends that gaming, social media, or messaging apps not be installed on the student iPads as they tend to be a significant distraction and temptation for students to use during school hours, and do interfere with normal classroom activities.

    Banned Apps

    The College has specifically banned the installation or use of apps that allow anonymous and/or unlogged text/video/audio messaging; Bitorrent, proxy/VPN apps, or tunnelling apps in the BYOD program. Some examples of these are as listed below.

    • Snapchat
    • HackSnap
    • Quick Save
    • LastSnap
    • Wickr
    • Kik
    • Yik Yak
    • Streetchat
    • Secret
    • Vine
    • Whisper
    • Tinder
    • Poof
    • Betternet

    Students found in violation of this ban may receive disciplinary action, which will at a minimum include the immediate removal of the banned app from their iPad. These apps are commonly used for Cyberbullying and sexting, and we believe it is in the best interest of all of our students to ensure these apps are not used within our College Community.

    Student Customization of iPad


    Students are permitted to alter or add files to customize the iPad to their own working styles (i.e. System Preferences), including backgrounds, lock screens, etc. as long as these customizations do not remove the College-installed profiles, attempt to bypass College restrictions, or include even remotely inappropriate images or language.


    Students are not allowed to “Jailbreak” their iPad and use it at the College for any purpose.

    Any iPad found to be “jailbroken” or using “jailbroken” apps, or containing pirated apps, or inappropriate apps or material will be immediately confiscated, removed from the College network, and banned from use at the College. 

    Appropriate use

    Screensavers/Background Images

    • Inappropriate media may not be used as a screen saver or background photo.
    • Presence of violence, pornographic materials, inappropriate language, alcohol, drug, hate related symbols or pictures will result in disciplinary actions.

    Sound, Music, Games, or Apps

    • Sound must be muted at all times unless permission is obtained from the teacher for instructional purposes.
    • Notifications must be turned off when at school
    • Music files are allowed on the iPad and can be used at the discretion of the teacher.
    • Apps, other than those provided by the College, are allowed on the iPad and can be used at the discretion of the teacher. Apps must not contravene Bayside Christian College policies and standards.
    • Apps categorised as 17+ in the App Store will be restricted by policy for the Year 7 iPad program.
    • Attempts to install software through illegal means are strictly prohibited.
    • Data storage will be through apps on the iPad and it will be the student’s responsibility to back up this data.


    • Using the camera or video during school hours is strictly prohibited, unless permission is obtained from the teacher for instructional purposes.
    • Uploading pictures or videos of school-related events on the iPad to online media sharing sites such as Flickr or YouTube is strictly prohibited.

    Note: The school reserves the right to remove any applications or materials regarded as inappropriate from a student’s iPad.

    Backing up the iPad

    The backup of personal data stored on the iPad such as documents, music, photos, movies and games are the sole responsibility of the individual student. The College takes no responsibility for loss or damage of a student’s data.

    Note: Students cannot use the loss of data on their iPad as an excuse for failing to hand in work.

    Standards for Personal iPad Care

    Students are responsible for the general care of the iPad. Pads that are broken or fail to work must be immediately taken to the ICT Department for evaluation and recommendations will be made for warranty repair or replacement as appropriate.

    Standard Warranty

    The standard Apple warranty is for 12 months; however, Australian Consumer law requires a 24 month warranty for devices such as the iPad, which must be honoured by Apple and other manufacturers (see ACCC Warranties and Refunds Guide for more details). Therefore, the purchase of a 24 month warranty extension is not generally required or recommended for the iPad.

    Parents are responsible for warranty repairs of the iPad. The College ICT Department can assist with warranty repairs made through Computers Now (a certified Apple Repair Centre) or parents can take the iPad directly to an Apple Store.

    Screen Breakage Warranty

    The College provides a 24 month screen breakage warranty for all student iPads purchased through the College and installed with the Griffin Survivor MilSpec case and X3 screen protector. As long as the X3 screen protector and Griffin case remain on the iPad at all times and it is not damaged in an extraordinary way (e.g. dropped from a height exceeding two metres, dropped from a moving vehicle, hit against a pole or other hard object, etc.) or intentionally, the iPad screen will be repaired or the iPad replaced free of charge. Students must bring any damaged iPads to the College ICT Department to obtain this warranty service and cannot take the iPad directly to Computers Now or Apple under this agreement.

    Please do not take the iPad to anywhere other than a certified Apple Repair Centre under any circumstances. Doing so will invalidate the standard Apple Warranty as well as the screen breakage warranty.


    Parents are responsible for ensuring that the iPad is insured against accidental damage, loss, or theft if such coverage is desired. These incidents will not be covered by warranties. Parents should contact their preferred home insurance provider to ensure existing insurance policies cover the iPad or to add the iPad to an insurance policy if necessary.

    Use of the iPad

    Bringing iPads to Class

    When to Bring

    It is the expectation of the College that students will have their iPads at school each day. Students must bring their iPads to specialist classes if advised by their teacher. Many classes will require the formal use of iPads, while others will provide informal opportunities to use the technology to complete tasks efficiently.

    If an iPad is being repaired and not able to be used by a student, he/she may be issued with a loaner iPad by the College if one is available. They should consult the ICT Department in this event. Loaner iPads will not be provided for students who have forgotten their iPad at home or who have

    Charging the iPad

    iPads must be brought to school each day in a fully charged condition. Students will need to adopt a practice where they charge their iPads each evening. It is recommended that they are charged overnight in a communal area of the house.

    The College will be a no-charging zone for iPads as we do not have adequate power points to accommodate this practice, and would also mean the iPad would be unusable during the class while charging. Students may bring portable battery backup devices to enable in-class recharging of the iPad. There are several companies that sell battery backup devices for the iPad, including: Belkin, Targus, Mophie, and Incipio.

    Left at Home

    If a student inadvertently leaves their iPad at home they are to inform their class teacher at the start of the day. Students will not be provided with loaner iPads in the event they forget their iPad at home.

    Daily Use and Storage

    At School

    Students must take their iPads to all classes as advised. When moving between classes, iPads must be carried in a case and are not to be used while in-transit between classes. The College recommends that parents also consider purchasing their student(s) a carry bag for the iPad with a handle or strap for use when transiting to and from school or between classes. iPads should always be placed in the student’s lockedlocker or in a locked classroom (if requested by the teacher) whilst not being used in class and at recess or lunchtime.

    When using the iPads, students should maintain correct posture and vary the activity and length of time they are using the keypad and screen to avoid fatigue.

    Use of iPad at Recess and Lunch

    iPads are not to be used during recess or lunch and must be locked away in the students locker or classroom.

    After School

    Parents are responsible for use of the iPad by students at home. It is strongly recommended that the iPad is used and stored in a communal area in the house and not in the student’s bedroom. It is also recommended that parents use a web filtering solution such as OpenDNS or the iBoss Home Parental Control Router to restrict access to inappropriate online materials at home.

    Students should continue appropriate use at home in respect to location, length of time, tasks performed and safe working practices.

    Students will need to take their iPads home after school to complete homework or for personal use and should not be left at the school in the student’s locker or classroom. The College assumes no responsibility for iPads left overnight (or during holidays or weekends) on the College property unless this is required or requested by the College for a specific purpose or activity by the students teacher(s).

    Transport To and From School

    iPads should remain in their protective covers at all times and be transported to and from school securely in the student’s school bag. They should be conscious of appropriate occupational health and safety issues in the manner in which they carry their bag.

    Students need to be aware of leaving their iPads unattended in public. Not only could they be damaged, they are very likely to be stolen.

    Occupational Health and Safety

    There are Occupational Health and Safety recommendations provided by Worksafe Victoria regarding the use of computers. See Officewise – A guide to health

    & safety in the office for details. Specific OH&S recommendations for the use of devices such as the iPad include:

    • Avoiding extended use of the iPad while resting directly on your lap. The bottom of the iPad can generate nearly as much heat as a laptop.
    • Taking frequent breaks when using the iPad for long periods of time. Look away from the iPad approximately every fifteen minutes.
    • Never placing a plugged in iPad where the cord could create a tripping hazard or cause the iPad to be pulled off of a desk or other raised surface.

    Loss or Theft of iPad

    If an iPad is lost or stolen the College should be notified immediately through the student’s class teacher. Every attempt will be made to assist in the recovery of the iPad. Parents should maintain records that might assist in any insurance claim or police report such as model and serial number.

    Technical Support

    Technical support is provided by the technicians employed by Bayside Christian College. Representatives from one of our service providers will also be available as required to assist with technical support needs for the iPads.ICT technicians will be located in the ICT Department at the rear of the Library across from the Careers Office. The ICT Department is open from 8:30am to 4:30pm M-F.

    ICT Office

    Students should normally visit the ICT office before school, during recess, lunch-time or after school (until 4.30pm). At all other times (during class times), a note from their teacher is required for students to seek assistance from the ICT Department. If the technician is unavailable to assist for any reason, students should return to class immediately.

    Help Desk

    Students can also request assistance from the ICT Department by logging a request on the BCC Help Desk by logging in with their Google Apps credentials at and creating a new support ticket. Help Desk requests are dealt with in a timely fashion based on their priority (urgency and importance) and updates are provided on the status of a ticket through email. The same operating hours apply to the online Help Desk as for the ICT Office (8:30am to 4:30pm M-F).


    For hardware and software assistance please contact the ICT Department. The College ICT technicians will advise whether you need to contact the support desk at Computers Now or Apple directly. If you require assistance after hours please contact Apple Support. Please note that Apple do not provide assistance for third-party applications. Apple Support:

    Generally, any hardware faults or damage to the iPad are to be reported immediately regardless of the cause. Delay in reporting of faults to the unit may make it more difficult to make claims covered under the warranty and may result in the full cost of the repair being charged to the individual.

    Issues with iPad applications or non-hardware related problems should be discussed with the ICT technicians at College. Advice should always first be sought from the College ICT technicians. Students should be aware that applications or even the iPad itself may need to be wiped and restored back to the original specifications in order to solve some problems. Therefore, regular backups of the iPad are essential to ensure data is not lost in these situations. In these cases, applications that were previously installed may need to be re-downloaded by the student onto the iPad.

    Note: No support of any kind will be provided for iPads that have not been configured for the network and are not found in the College inventory of managed devices.

    Communication of Policy

    The College will communicate this policy through the College website, Learning Management System (Moodle), and the College Intranet to:

    • Any student who enters a year level offering the iPad program

    • Any parent or guardian of a student entering or in the iPad program

    • Any person who is offered employment with the College

    • All emergency relief teachers (CRTs)

    Related Policies

    Computer and Acceptable Use Policy

    Electronic Communication Policy