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    Quality Controlled

    Document No. & Title

    704 Computer and Internet Acceptable Use
    Version 2.1 Author ICT Committee Owner Bus. Mgr.
    Approval Date   Last Review 03/18 Next Review 03/20
    VRQA Minimum Standard/s School Infrastructure: ICT
    Student Welfare

     

    Table of Contents

     

    Purpose

    This document defines the policy for students of Bayside Christian College for the appropriate and acceptable use of computer, internet and all other networked or online services provided by the College.

     

    Scope

    This policy applies to all school students of Bayside Christian College who use any computing, network, printing, internet, or other College ICT resource on the campus of the College or from any external location. Use of the College network and associated systems constitutes consent to the policies set out in this document.

     

    Policy Statement

    Bayside Christian College is committed to educating students to use IT with wisdom and discernment, in line with our eSmart values (Care for And Respect Everyone), while also protecting College students from immoral, illegal, or damaging actions by themselves or others, either knowingly or unknowingly.

    Computer and Internet-related systems at the College, including, but not limited to computer systems, operating systems, software, storage media, printers, scanners, copiers, network accounts providing network access, network storage, email accounts, wireless and internet access are the property of Bayside Christian College. These systems are to be used for educational purposes in serving the interests of the College, and of our employees, students, parents, and extended school community.

    Internet and Intranet access is available to students at Bayside Christian College. The Internet is an excellent educational tool offering our students valuable learning opportunities through extension to curricular activities.

    The Internet has radically changed the way we access information and communicate with people. It presents many opportunities and benefits. The Internet is an important tool in education and the workplace and it is crucial that students learn the skills to enable them to participate and communicate effectively in society and their future work environment. The Internet is full of opportunities, but there are risks as well.

    In keeping with our College motto, Unity and Maturity in Christ (Eph 4.13), we aim to educate students in the responsible use of IT facilities. Rather than relying solely on Internet web filters, we prefer that the understanding, discernment, ability, and will to choose between right and wrong be in students' hearts and minds. While all possible procedures and care will be in place to filter age-inappropriate material on our network, and each device with Internet access will have a filtering solution that attempts to block access to visual depictions that are obscene, pornographic, or otherwise harmful to minors, such web filters are not infallible and cannot take the place of discernment and wisdom.

    Acceptable Use

    Each student who obtains a computer/e-mail account, or uses the computers, printers, and network resources made available by Bayside Christian College must understand that he/she is accountable for following the policies set forth in this document.

    Students who do not use the College's IT resources in accordance with this usage policy will have their network privileges revoked. Any consequent inability to hand in work is entirely the student's responsibility.

    General Use and Ownership

    Students will use the IT facilites, in line with College and eSmart values, including:

    • Students will use the IT facilities in an ethical and lawful way, in accordance with Australian laws
    • Students will not use computer or network services in a way that violates copyrights, patent protections, or license agreements
    • Students will not damage or disable computers, computer systems or networks of Bayside Christian College.
    • All data students create on the College systems remains the property of Bayside Christian College.
    • All use of internet and online communication services can be audited and traced to the accounts of specific users.
    • For security and network maintenance purposes, authorised staff within Bayside Christian College may monitor student use of equipment, systems, and network traffic at any time.
    • Bayside Christian College also reserves the right to audit networks and systems on a periodic basis to ensure compliance with this policy.
    • The College’s ICT personnel and teachers are authorised to view any and all files on any device used for the storage or transfer of files (Memory sticks, CDs, MP3 Players, etc) that a student uses with the College's equipment.

    Educational Purpose

    • All IT facilities and resources are provided in the College solely for educational purposes.
    • Only print school work in the quantity required, and do not waste paper. Printing deemed to be excessive or wasteful may result in additional charges and/or restrictions on printing for offending users.
    • Use of the IT facilities and resources of the College for unauthorised commercial activities, political lobbying (except where it is a formal component of a College class or through a faculty sponsored event), online gambling, or any unlawful purpose is strictly prohibited.
    • The College provides all students with an email account. Use of personal email or chat accounts on the College network is strictly prohibited.
    • Students may not send, receive, or view email or chats of a personal nature using the College’s computer systems or network.
    • Use of unauthorised programs and intentionally downloading (from the internet or personal USB drives) unauthorised software, games, graphics, videos, or music that are not associated with learning, is not permitted.

    Network Etiquette

    Computer systems and networks allow for a free exchange of ideas and information. This exchange serves to enhance learning, teaching, critical thinking and research. While we highly encourage the free exchange of ideas and information, we also require students to be respectful and civil.

    Students will:

    • Cooperate with other users of the IT facilities to ensure fair and equitable access to the facilities.
    • Use appropriate language. Do not swear, use vulgarities or any other inappropriate language or obscenities
    • Be polite and treat all persons with respect and dignity. Do not harass or bully anyone based on gender, race, disability, or social status

    Never send or publish:

    • unacceptable or unlawful material or remarks, including offensive, abusive or discriminatory comments.
    • communications or advocacy directed to incite or produce lawless action
    • anonymous or repeated messages or communications designed to threaten, annoy, abuse, or torment any person
    • sexually explicit or sexually suggestive material or correspondence
    • false or defamatory information about a person or organisation.
    • communications otherwise designed to disrupt the educational environment

    Network and Computer Security

    Students will:

    • Not disable settings for virus protection, spam and filtering that have been applied by the College ICT Department
    • Not compromise or attempt to compromise the security of any IT facility belonging to the College or other organisations or individuals, nor exploit or attempt to exploit any security deficiency.
    • Keep passwords confidential, and change them when prompted, or when known by another user
    • Use passwords that comply withe College Password Security Policy and are not obvious or easily guessed
    • Not allow others to use their personal account
    • Not use another user’s personal account
    • Never leave a computer unattended when it is logged on under their account.
    • Inform a teacher or an ICT technician if they become aware that an unattended computer is logged on
    • Log off at the end of each session to ensure that nobody else can use their account

    Never knowingly initiate or forward emails or other messages containing:

    • a message that was sent to them in confidence
    • a computer virus or attachment that is capable of damaging recipients’ computers
    • chain letters and hoax emails
    • spam, e.g. unsolicited advertising material.

    Privacy and Confidentiality

    Technology should not be used in a manner that infringes upon an individual’s right to privacy. The following restrictions are meant to protect student’s privacy, as well as the privacy of others.

    Students will:

    • Never read, copy, change or delete another student’s work.
    • Never read, forward, delete, or otherwise tamper with another user’s e-mails.
    • Never publish or disclose the email address of a staff member or student without that person's express permission.
    • Never intefere with another student's electronic identity, as per our eSmart values.
    • Not reveal personal information including their names, addresses, telephone numbers, parents’ details, photographs, videos, or the name and location of the College without their parents’ or teacher’s permission.
    • Seek advice from a teacher if another user seeks excessive personal information, asks to be telephoned, offers gifts by email or wants to meet a student.

    Academic Fraud, Intellectual Property, & Copyright

    Students will:

    • Never use the College IT facilities to sell or purchase assignments, or to offer to write assignments or to request other students to complete another student’s assignments.
    • Never plagiarise information from any source and will observe appropriate copyright clearance, including acknowledging the author or source of any information used.
    • Ensure that permission is gained before electronically publishing users’ works or drawings. Always acknowledge the creator or author of any material published.
    • Ensure any material published on the internet or intranet has the approval of the Principal or their delegate and has appropriate copyright clearance.

    Use of Collaborative Online Websites

    The following rules govern students' use of all online collaborative or social networking systems used by the College:

    • Normal classroom rules apply to internet-based collaborative space used by a student in the course of their study at the College, as the collaborative space is an extension of the class and the College. Students are representing the College on the internet. The College's Christian belief system and standard of behaviour applies to all web-based school activities.
    • Upon establishment of a blog, wiki, social networking site, social bookmarking, online file-sharing environment, or other collaborative site, all posts and comments must be moderated by the teacher in charge before publication.
    • The teacher is to be the only administrator of such collaborative sites. Student editorial rights are not to exceed the status of editor. Students are not to change or attempt to change any password. Students may not delete a teacher's rights, nor may they alter or delete the site account(s).
    • There should be no direct connection of other subscribers (persons external to the College) of the site to students without the permission of parents/guardians.
    • The Administrator of the site has the right to 'not approve' comments from subscribers, and is not obligated to supply a reason for not approving a comment.
    • Where students set their own usernames, students must ensure that usernames are of an appropriate nature.
    • Students are not to link their personal social networking sites or profiles to those used by the school, or on the school systems.
    • It is intended that at the end of each year, collaborative web-based tools will be 'locked down', allowing students to read material but not upload further comments. The sites may be re-opened the following year, with parental permission, if the project is continuing.
    • Students who transfer out of the College or a class will lose permissions to alter material created in collaborative online environment relating to their being a student of the school or one of its classes.
    • Students are not to use their full names on collaborative web-based sites and tools used by the College. Students are to refer to themselves by first name and initial only, if necessary.
    • Students may not give the home address, personal email, phone numbers, or other personal information belonging to another student or to any other person on any College web-based sites.
    • The work on collaborative web-based sites done in a school context must be of an educational nature. The use of school computers, network, or other equipment for web-based activities that are of a personal nature are prohibited.
    • Debating and discussing of issues is acceptable in a collaborative, online environment. Students must always ensure that the tone of any submissions they make show respect to all other persons and their opinions.

    YouTube

    The Terms of Service for the use of YouTube set by Google include that all users of the service affirm that they are either:

    • at least 18 years of age,
    • an emancipated minor; or,
    • are at least 13 years of age and have consent from a parent or legal guardian to use YouTube. 

    Google recommends that users under the age of 13 not use the service as it is not considered appropriate for children under the age of 13. Google requires that all schools using G Suite for Education follow these guidelines and recieve permission from a parent or legal guardian for students under the age of 18 to use YouTube. Therefore, agreement with this Computer and Internet Acceptable Use Policy includes providing permission for students to access YouTube at the College and as part of their classes.

    Primary students will only be given access to a heavily filtered and moderated version of YouTube (cleanvideosearch.com) at the College, and Secondary students will be provided a somewhate restricted access to YouTube (with keyword filtering and content moderation).

    Personal Responsibility

    Each student is responsible for:

    • Reporting unauthorized use of their account
    • Reporting any breech of system security
    • Reporting any Internet site accessed that is considered inappropriate
    • Reporting any faults or problems to their teacher, the ICT Manager, or a computer technician. Faults may include suspected software failures, hardware failures, or broken or damaged equipment.
    • Informing their supervising teacher or the ICT Manager if they suspect they have received a computer virus or spam (i.e. unsolicited email) or if they receive a message that is inappropriate or makes them feel uncomfortable.
    • Being familiar with, and adhering to, College eSmart values.
    • Frequently saving and making back-up copies of their work to protect against loss
    • Clearly labeling works and opinions as his/her own before they are widely distributed
    • At the end of every school year, copying to their own personal storage device (e.g. USB drive) any of their own files they wish to retain, whether for school use the following year or for use in creating a resume or portfolio or similar. The school deletes all student account data at the end of the year to reclaim available storage space on our servers and storage arrays. Where it is impracticable for students to store work on a memory stick, students must speak with the College’s ICT Manager to make other arrangements for their work to be saved for the next school year.

    Misuse or Hacking of IT Facilities

    • Vandalism - Vandalism will result in cancellation of privileges. Vandalism is defined as any malicious attempt to damage or destroy any computing, printing, networking, or other IT equipment owned or leased by the College.
    • Unauthorised Software - Users are forbidden from attempting to install their own software or software that they have downloaded from the internet or obtained from another source. Attempts to install unauthorised software may results in all cancellation of network privileges.
    • Unauthorised Access to Accounts - Users are expressly forbidden unauthorised access to accounts, data or files on College IT facilities, or on IT facilities belonging to other organisations.
    • Peer-to-Peer File-sharing Programs - installation or use of peer-to-peer file-sharing programs such as Kazaa, BitTorrent, DC++ (Direct Connect), Edonkey, etc is not permitted on any device connected to the College network.
    • Games - Game playing is not allowed on the College IT facilities, except as a formal component of a College class or through a faculty sponsored event.
    • Inappropriate Sites or Files - Users are not permitted to utilize the College’s IT facilities to access inappropriate site or contents including, but not limited to, pornographic content; or to create, store or distribute pornographic or other inappropriate content or files. There will be no acceptable defence for a violation of this policy.
    • Bayside Logo and Name - Users are not permitted to use the College’s name, logo, or other likeness on their personal web pages, email, or other messaging facilities.

    The College reserves the right to withdraw a service or withdraw access to the College network, even for student owned computers, if there is evidence of any misuse or hacking of the College’s IT facilities.

    Investigation

    When the College becomes aware that a student may have accessed websites and/or files that are inappropriate, the appropriate Sub-school Coordinator and/or Head of School will be notified. The Sub-school Coordinator and/or Head of School will investigate the misuse, and utilise their skills in behaviour management and student wellbeing to educate and, if necessary, discipline the students.  

    Disclaimer

    While every effort is made to maintain the reliability of the College network and associated systems, Bayside Christian College makes no guarantees the network will be without fault. The College accepts no responsibility and makes no warranties of any kind, whether expressed or implied, for:

    • Loss or damage or consequential loss or damage, arising from the use of its IT facilities for academic or personal purposes whether from delays, non-deliveries, mis-deliveries, or service interruptions caused by it’s own negligence or student errors or omissions.
    • Loss of data or interference with files or email arising from its efforts to maintain the IT facilities.
    • The accuracy, quality, or trustworthiness of any information obtained via the Internet over the College network

     

    Communication of Policy

    This Policy will be communicated through the Parent Portal and ICT Portal of the College Website.

     

    Related Policies

    Electronic Communication Policy

    Student Chromebook Policy

    Student BYOD Policy

    Student iPad Policy